Our cancellation policy is outlined below:
All cancellation requests must be sent via email to the VP of Programs and/or the VP of Logistics. Due to financial obligations and other considerations, cancellation requests must be received prior to the start of the event.
The Chapter may make changes to this policy as deemed necessary. Any changes to the policy will be communicated via email and will be posted on our website.
Chapter Initiated Cancellations:
The Chapter reserves the right to cancel an event due to insufficient participation or other unforeseen circumstances. If the Chapter cancels an event, the Chapter will notify registered attendees a week prior to the event. Paid registrations will be refunded. Registrations paid by check will be processed no sooner than 10 business days after the date of the check.
Attendee Initiated Cancellations:
If a registered attendee needs to cancel their registration, the cancellation procedures are as follows:
Cancellation Request Received More Than Five Days Prior to Event:
▪ If initially paid by check, full refund will be issued by check.
▪ If initially paid by credit card, full refund will be credited back to the credit card.
Cancellation Request Recieved Between Two and Five Days Prior to Event:
▪ If initially paid by check, 50% of the registration fee will be refunded via a credit towards a future meeting. The meeting must take place within the same fiscal year (September through May).
▪ If initially paid by credit card, 50% of the registration fee will be refunded via a credit towards a future meeting. The meeting must take place within the same fiscal year (September through May).
Cancellation Request Recieved Less Than Two Days Prior to Event and No Shows:
▪ No Refund
The Chapter acknowledges that extenuating circumstances may cause an attendee to cancel their registration. In these instances, refund considerations will be made on a case by case basis.